Washoe Country School District

July 29, 2014

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How to do Business with WCSD

About the District

The Washoe County School District is responsible for public primary and secondary education in Washoe County, which includes the Reno/Sparks metropolitan area, Incline Village and Gerlach. There are approximately 63,635 children attending 104 schools throughout the county. Our purchasing activities are governed by policies from our Board of Trustees and Nevada Revised Statutes 332.

District Warehouse

Washoe County School District Warehouse is located at 425 East Ninth Street, Reno, NV 89512 with the entry on Poplar Avenue. Ernie Allen is the Warehouse Supervisor and he can be reached at (775) 348-0295. Receiving hours are from 8 a.m.-noon and 1-3 p.m.

Selling to the District

The Washoe County School District has a relatively centralized purchasing system. Construction and construction-related services are purchased by the Capital Projects and Facilities Management Department. Food related services are purchased by the Nutrition Services Department.

The Purchasing Department maintains a list of suppliers for all other commodities and services regularly purchased by the District.

The Purchasing Department is the only entity authorized to issue purchase orders and blanket orders.

The District uses several types of purchase orders and contracts:

  1. PURCHASE ORDERS - Suppliers are expected to fill orders in accordance with the terms, conditions and specifications of any applicable bid. Terms and conditions are also on the back of each purchase order.
  2. BLANKET ORDERS - On occasion blanket purchase orders are issued for frequent purchases. Each invoice must reference the blanket purchase order number.
  3. PROCUREMENT CARDS - All purchases for products which total less than $500 (with a few exceptions) are to be made with a procurement card.

District employees should be asked for their District picture identification card before picking up any merchandise.

Methods of Procurement

WRITTEN QUOTATIONS are requested for contracts greater than $25,000 but not greater than $50,000.

FORMAL, SEALED BIDS are requested for contracts greater than $50,000. These bids must be submitted on Purchasing Department forms, which will be mailed upon request.

Washoe County School District's Bids are posted on www.demandstar.com and here.

Bids received after the advertised time will not be accepted and will be returned, unopened, to the supplier.

Ethics

Suppliers who transact business with the Washoe County School District will be dealt with equally and in a manner, which compares with good business practices, professional ethics and the requirements of law. All prospective bidders shall be given identical information. The specifications, terms and conditions of all bids and quotations will be prepared in a language familiar to the trade and in a manner that will encourage competitive bidding.

No member of the Board or any of its employees shall accept any commission, expense-paid trip, or anything of material value from any individual, company, partnership, corporation, or any organization supplying or seeking to supply equipment, supplies or services to the District for any purpose except those minor items of nominal value that are widely distributed by the individual company, etc., as part of a public relations or advertising program.

Standards of Purchasing Practice

  • To regard public service as a sacred trust, giving primary consideration to the interest of the public agency by whom we are employed
  • To purchase without prejudice, seeking to obtain the maximum value for each dollar expended
  • To avoid unfair practices, giving all qualified suppliers equal opportunity
  • To honor our obligations and require that obligations to our public agency be honored
  • To accord supplier representatives courteous treatment, remembering that these representatives are important sources of information and assistance in solving our purchasing needs
  • To strive for greater knowledge of purchasing methods and of the materials we purchase
  • To be receptive to counsel from our colleagues and to cooperate with them to promote a spirit of unity
  • To conduct ourselves with fairness and dignity and to demand honesty and truth in buying and selling
  • To cooperate with all organizations and individuals engaged in activities designed to enhance the development of the purchasing profession
  • To remember that our actions reflect on the entire purchasing profession and to govern our actions accordingly

Supplier Registration