PowerPoint 2003 Basics

1. Starting PowerPoint: Name:_________________________

Go to “Start.”

Go to “Programs.”

Go to “Microsoft Office.”

Go to “Microsoft Office PowerPoint 2003.”

Click on the “Design” button on the “Common Tasks” toolbar to choose a background for your entire presentation. *See #4 if you want a different background for each slide (not recommended for most presentations).

2. Adding a new slide:

Click on “New Slide” button on the toolbar at the top of the page,

OR On the menu bar click on “Insert” and pull down to “New Slide.”

The “Slide Layout” dialog box will appear. Click on the text layout you wish to use and it will appear as the next slide on your slide

list (left column) and will be able to be edited on the center of the page.

3. Saving PowerPoint:

Save Early, Save Often (after each created slide) so you won’t lose too much information in case of a computer failure.

Go to “File.”

Go to “Save as.”

Save on to your H: drive. If you don’t, all will be lost.

4. Adding background to your PowerPoint slide: (Only use if you don’t choose a Design Template in #1)

Go to the Menu toolbar and click on “Format.”

Scroll down to “Background.”

There is a box that says “Background Fill.” The lower part has a pull down arrow. Click on the arrow. You will see boxes of colors. Choose one of those OR click on “More Colors” for more choices. “Fill Effects” is another option to experiment with later.

5. Changing the order of slides:

On the left-hand side of your screen, click and drag a slide to a new position (either up or down). A cursor shows where the slide will drop into place.

6. Putting images into your PowerPoint:

Your PowerPoint will be minimized and you most likely will be searching for images on the web.

Go to http://images.google.com/imghp?tab=wi

Type in your search term(s) and click “Search Images”.

Choose an image by clicking on it.

Select “See full-size image”.

Right click the image and select “Save Picture As…”

Save the picture to your H: Drive.

Note: Remember to cite your image using the white Citation Guide located at the Circulation Desk.

Maximize your PowerPoint slide.

Click on the slide.

Choose “Insert” from the menu bar.

Scroll down to “Picture ► From File…”

Navigate to where you saved your picture from the Internet, click once to select it, and click on “Insert”

You can also go to “Insert” on the menu bar to insert PowerPoint “Clip Art”.

Saving an online image or series of images

. “______________________________.”

Last Name, First Name (of photographer,if available) Title of Image (or description)

_____________________. Online Image. ______________________.

Date of image (or “No date”) Title of larger Website

___________________________. <http://_______________________>.

Date of download (dd Mon. yyyy) electronic address.

7. Creating a hyperlink:

Note: hyperlink to websites, other documents in your files, other slides, etc.

Highlight what you want to use as a hyperlink (picture, text, etc.)

Go to “Slide Show.”

Scroll down to “Action Settings.”

Click on the white circle next to “Hyperlink to:”

To hyperlink to a Website, scroll down to “URL.”

Type the address of hyperlink (http:// must be typed with the rest of the address—if it is typed incorrectly, the hyperlink will not work)

Click “OK.”

Go back to your PowerPoint and try it out to make sure the hyperlink works. Do this by selecting the slide where the hyperlink is located and pressing the F5 key OR by selecting the shortcut on the bottom left of the screen that looks like a portable movie screen. (Note: hyperlink won’t work unless the slide show is activated and you click on the link)

8. The drawing toolbar (at the bottom of computer screen)

A. Creating a text box:

Click on the notepad icon with an “A” on the toolbar at the bottom of your page.

Move your cursor (that now looks like crosshairs) up to the desired place you would like your text box.

Start the text box by clicking and dragging. It will give you your first line (Note: you can change the size of the text box even after typing).

Select your font type and the size of your font (Size 24 is a minimum for readability on the screen in the classroom)

Type your words in the box where the blinking line appears.

Note: Text boxes can also be moved before, during & after typing in them by clicking and dragging the edge of the box.

B. Word Art:

Word Art is an “artsy” way to add a title to your slide.

Click on the tilted blue “A.”.

Choose a design that goes well with your PowerPoint document.

Click “OK.”

Word Art appears in middle of slide. Move by clicking & dragging.

To edit Word Art after completion, simply double click on it.

9. Adding movies or sound:

If you want to add a movie clip or a sound clip, first save the clip to your H: drive or insert the music CD into your CD drive.

Click on the “Insert” pull down menu and scroll down to “Movies and Sound ►” and select the appropriate media type. Follow the onscreen directions.

Go back to your PowerPoint and try it out to make sure the audio/video link works. Do this by selecting the slide where the audio/video is located and pressing the F5 key OR by selecting the shortcut on the bottom left of the screen that looks like a portable movie screen. (Note: The links won’t work unless the slide show is activated)

10. Create and apply custom animation effects to the elements of your slides:

Click on the pull-down menu “Slide Show”, scroll down and click on “Custom Animation”.

Select the slide that you want to add effects to and then select the single element you want to add effects to (such as bullet points).

Under the words “Custom Animation”, click on “Add Effect” and then “Entrance”.

Select how you want the slide element to appear. (It is important to choose one or two types of entrance and stay with those entrances for the entire PowerPoint show. It creates a more professional looking presentation.)

Select additional elements in your PowerPoint and animate them as well.

*Important* Titles on slides are generally not animated in a slide show. They appear as the slide is revealed.

11. Insert slides from another PowerPoint Presentation show:

With your current presentation open, position the pointer on the Slides tab at the point where you want to insert the new slides.

On the Insert menu, click Slides from Files.

Use the Browse button to find the presentation whose slides you want to copy, select the presentation, and click Open.

Hold down CTRL as you click the slides you want to copy.

To keep the slides' current formatting after they're inserted, place a check in the Keep source formatting check box.

Click Insert to include selected slides; click Insert All to include all slides.

12. Practice your presentation! Near the bottom left hand side of your screen is a small movie screen icon. Click on it and practice your presentation as you click through the slides, so that you are comfortable speaking while showing your presentation.