NEW SUPPLIERS INFORMATION

ABOUT THE DISTRICT

The Washoe County School District is responsible for public primary and secondary education in Washoe County, which includes the Reno/Sparks metropolitan area, Incline Village, Gerlach, Empire and Wadsworth. There are approximately 63,046 children attending 94 schools throughout the county. Our purchasing activities are governed by policies from our Board of Trustees and Nevada Revised Statutes 332.

DISTRICT WAREHOUSE

Washoe County School District Warehouse is located at 425 East Ninth Street, Reno, NV 89512-2800 with the entry on Poplar Avenue. The Warehouse Supervisor can be reached at (775) 348-0295. Receiving hours are from 7 a.m.-noon and 12:30-3:30 p.m.

SELLING TO THE DISTRICT

The Washoe County School District has a relatively centralized purchasing system. Construction and construction-related services are purchased by the Plant Facilities Department. Food related services are purchased by the Nutrition Services Department.

The Purchasing Department maintains a list of suppliers for all other commodities and services regularly purchased by the District.

The Purchasing Department is the only entity authorized to issue purchase orders and blanket orders. Verbal orders should not be accepted.

The District uses several types of purchase orders and contracts:

(1) PURCHASE ORDERS - Suppliers are expected to fill orders in accordance with the terms, conditions and specifications of any applicable bid. Terms and conditions are also on the back of each purchase order.

(2) BLANKET ORDERS - On occasion blanket purchase orders are issued for frequent purchases. Each invoice must reference the blanket purchase order number.

District employees should be asked for their District picture identification card before picking up any merchandise.

METHODS OF PROCUREMENT

TELEPHONE QUOTATIONS may be taken for contracts less than $5,000 or where time limits, sole source or emergency conditions prevail. The supplier should provide a firm price, delivery time and cash terms.

WRITTEN QUOTATIONS are requested for contracts greater than $10,000 but not greater than $25,000.

FORMAL, SEALED BID PROCEDURES are requested for contracts greater than $25,000. These bids must be submitted on Purchasing Department forms, which will be mailed upon request.

Washoe County School District's Bids are posted on the Nevada State website at:

http://purchasing.state.nv.us/adocs/adoc.htm

and on www.demandstar.com.

Bids received after the advertised time for receipt will be returned, unopened, to the supplier.

ETHICS

Suppliers who transact business with the Washoe County School District will be dealt with equally and in a manner, which compares with good business practices, professional ethics and the requirements of law. All prospective bidders shall be given identical information. The specifications, terms and conditions of all bids and quotations will be prepared in a language familiar to the trade and in a manner that will encourage competitive bidding.

No member of the Board or any of its employees shall accept any commission, expense-paid trip, or anything of material value from any individual, company, partnership, corporation, or any organization supplying or seeking to supply equipment, supplies or services to the District for any purpose except those minor items of nominal value that are widely distributed by the individual company, etc., as part of a public relations or advertising program.

STANDARDS OF PURCHASING PRACTICE

• To regard public service as a sacred trust, giving primary consideration to the interest of the government unit by whom we are employed
  
• To purchase the best value obtainable, securing the maximum benefit for each tax dollar expended
  
• To avoid sharp practices, giving all qualified suppliers an equal opportunity
  
• To respect our obligations, and to require that obligations to our government unit and us be respected
  
• To accord supplier representatives the same treatment we would like to receive, remembering that they are important sources of information and assistance in the practice of buying
  
• To strive constantly for greater knowledge of purchasing methods and the materials we buy
  
• To be receptive to counsel from our colleagues and to cooperate with them to promote a spirit of unity
  
• To conduct ourselves with fairness, dignity, demanding honesty and truth in buying and selling
  
• To cooperate with all organizations and individuals engaged in enhancing the development and standing of the purchasing profession
  
• To remember that everything we do reflects on the entire purchasing profession and to govern our actions accordingly