Washoe Country School District

July 22, 2014

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ELL Initial Assessment Instruments Information

The PreLAS 2000 and LAS Links Placement assessments are used to identify LEP students and to determine their English language proficiency for initial placement. The PreLAS 2000/Las Links Placement scores are maintained at the district level and not reported to the state. The LAS Links (ELPA-English Language Proficiency Assessment) is the federally required yearly assessment. The results from the ELPA are reported to the state and used to determine English proficiency levels for Annual Measurable Achievement Objectives (AMAO) purposes. If a student scores low enough on the initial placement to be considered “ELL” but is proficient on the ELPA, the student is reclassified as exited the following school year.
 

The WCSD currently uses the following initial assessments to determine English proficiency when a student is NEW to the WCSD or has been gone for one year from the WCSD:

PreLAS 2000 (CTB McGraw Hill) is administered as an initial placement test for kindergarten and first grade students. Pre-Kindergarten (PK) students are not assessed, but Developmental Kindergarten (DK) students are assessed. This is an oral assessment only. It is administered one-on-one and takes approximately 15 minutes to administer. Testing kindergarteners during kindergarten screening the first week of school is recommended.

A PreLAS 2000 score of less than 92 qualifies a student for ESL.

The completed PreLAS 2000 test is to be filed in the student’s cumulative folder if the score is 92 or above and filed in the Blue ELL folder if below 92.


LAS Links Placement
(CTB McGraw Hill) is administered as the initial placement test for students in grades 2-12. The LAS Links Placement test takes approximately 25 minutes to administer. The speaking is given one-on-one and the listening, reading, and writing can be given in a group.

A LAS Links Placement test score below 28 places a student in the ELL program. If the student does not qualify for the ELL program, the completed test should be filed in the cumulative folder. If the student does qualify for ELL services, the completed test should be filed in the Blue ELL folder.

  • All ELL students in schools that have an ELL program are initially assessed by the school’s ELL staff (unless other arrangements have been made.) In non-ELL schools the ELL assessment technicians administer the tests.
  • Each elementary school location providing an ELL program has an ELL Program Kit (maroon or black plastic file box) with PreLAS 2000 and LAS Links Placement test information and examiner’s books in them.

Initial Assessment Documentation

LAS Links Placement Test Student Results Sheet

Once the student has been assessed, the ELL teacher must complete a LAS Links Placement Test Student Results Sheet for students in grades 2-12. This worksheet should be stapled to the LAS Links Placement test and filed in the student’s Blue ELL folder if the student’s assessment score places him/her in the ELL program. If the student scores high enough not to qualify for ELL services, the form is stapled to the LAS Links Placement test and placed in the student’s cumulative folder. This form is used to determine the score and level for each section on the LAS Links Placement. There is no results sheet for the Pre LAS 2000. Scoring is done on the first page of the test.

  • Non Proficient Status Students who score below the proficient level on the initial assessment are considered ELL students. Parents who do not choose to have their student receive ELL services, can refuse services. However, the student must take the annual English Language Proficiency Assessment (ELPA) until he/she meets the criteria for exiting.
  • Proficient Status Students who meet the cut score requirements on the initial assessment are considered proficient and are not placed in the ELL program. They are coded a “2” on Infinite Campus in the ELL field.

LASLinks Placement Student Results Sheet handwritten form

Achievement Level Chart 

Assessment Results Log Information

Once the student has been assessed, the ELL teacher must complete an Assessment Results Log. Include the following information:

  • At the top of the form be sure to fill in “School” and “Tester”
  • Permanent ID #
  • HLS #4- mark Y (yes) or N (no) Yes means they received ESL services in another district.
  • Newcomer Program -mark Y (Yes) or N (no)(Sparks High, Wooster, Hug, Dilworth, Pine, Donner Springs ONLY)
  • Last Name
  • First Name
  • Birth Date
  • Grade
  • Test Date
  • Total PreLAS score/Total Speaking score for the LAS Links Placement test
  • Total Listening score for the LAS Links Placement test
  • Total Reading score for the LAS Links Placement test
  • Total Writing score for the LAS Links Placement test
  • Total Score – Add all scores and enter total

The ELL teacher must send the PreLAS 2000 and LAS Links Placement scores for initial placement to the ELL Office on the Assessment Results Log. This can be done through school mail, email or a fax (333-6098.) The ELL teacher should send the Assessment Results Log in each week and not save it until the log is completely filled in. If a copy of the log is needed or an ELL teacher wants to complete the copy electronically, he/she should contact the ELL Office. The ELL Office will enter the scores and update the ELL Code in Infinite Campus.

Assessment Results Log handwritten form

Initial Placement Letter Information

The Initial Placement Letter is to be completed by the ELL teacher and given to the parent/guardian when the student first qualifies for the ELL program. A copy of the Initial Placement Letter is stapled to the right side of the student’s ELL Blue Folder. A Spanish, Chinese, or Korean version should be on the reverse side. When schools do not have an ELL program, the ELL Assessment Technicians will mail the letters home to the parents.

In accordance with ESEA of 2002, parents must be notified of initial assessment results and proposed placement within 30 days at the beginning of the school year and within 2 weeks (10 school days) during the school year.

Initial Placement letter

Refusal of Services Information

If a parent does not want his/her child to receive ELL services, the parent must complete an ELL Refusal Form. The yellow copy of the refusal form is sent to the ELL Office where the LEP student code will be changed to “Refused Services.” The white copy should be filed in the student’s blue folder. Although services have been refused, federal law requires that the student take the ELPA each year until reaching proficiency.

ELL Refusal Form

ELL Refusal/Transfer Form Information

If a parent at a non-ELL school does not want his/her child to receive ELL services because it would require transferring the student to a school with ELL services, the parent must complete an ELL Refusal/Transfer Form. The ELL Refusal/Transfer Form is sent to the ELL Office. ELL Office staff will change the LEP student code to “refused services.” Students in this category MUST be assessed annually on the ELPA. Although services have been refused, federal law requires that the student be tested on the yearly ELPA. If a student transfers to another school within the district, the parent should be given the option to cancel the refusal at any time. These forms can be ordered from the ELL Office.

ELL Refusal/Transfer Form

ELL Blue Folder Overview

An ELL Blue Folder is completed for students whose initial proficiency placement assessment has determined the student is a limited English speaker or below. ELL teachers/assessment technicians are responsible for making sure all information is complete in this folder, including the “Entry” and “Exit” date. The entry date is the original entry date to the WCSD unless the student was a PreK student. In that situation, use the DK or Kindergarten original entry date. The entry date is the “Start Date” on the enrollment panel. The exit date is the “LEP Exit Date” shown on the enrollment panel.

The Blue ELL Folder is to be kept inside the student’s CUMULATIVE FOLDER.

ELL teachers should refer to the Blue Folder Checklist to ensure the blue folder is kept correctly.

Please request a supply of blue folders from the ELL Office using the ELL Assessment Supply Order Form. Forms are available from the ELL Office. (Please refer to the FORMS section for a copy you can print out.)

Blue Folder Checklist

Informing Parents About a New ELL program at a School

If an ELL teacher is opening a new program at a school which previously did not have an ELL program, the following letter can be adapted for your school. It should be sent to the parents of ELL students, including those who transferred to another school nearby in order to receive ELL services. If you want an electronic copy of this letter in both English and Spanish, contact the ELL Office.

New ELL Program Opening letter

Ordering Assessment Supplies